I understand HCA may send me information on courses, events and activities that may be of interest to me. I am aware of where to find the Short Course Terms and Conditions provided by the College. I agree to abide by all relevant College policies and procedures whilst I am a student at the College. I con- firm the accuracy of the information provided and undertake to inform the College immediately should my circumstances change. I understand that the College reserves the right to use photographs and video footage of students for publicity purposes. I grant Hereford College of Arts the right to reproduce and share images of the work I generate in the course of my studies and/or images of the creative process by which my work is made, including photo- graphs, digital artwork and film/video footage, in whole or part; and produce, reproduce and share adapted material. This can be used in perpetuity by the College for promotional purposes, for example but not limited to: College prospectus and website, flyers, posters and course literature. All the information required is available via the college website www.hca.ac.uk, or can be requested via The Short Course Team.
I understand that HCA will store and use my contact details to keep me up to date on the course I am enrolled for and other short courses or workshops that might interest me (using all the contact methods supplied as appropriate), and that HCA may also send me news and information on events, activi- ties and other courses that might be of interest (including via email if I opt-in below). All personal information will be treated as private and confidential. HCA will never intentionally sell, rent, trade or giveaway any user’s personal information to third party companies. For more information on data protec- tion see www.hca.ac.uk/privacy.
This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment and well-being purposes, including research. We retain ILR learner data for 3 years for operational purposes and 66 years for research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr
ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.
For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter (https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter) and the ESFA Privacy Notice (https://www.gov.uk/government/publications/esfa-privacy-notice) If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk
Date last updated: 12 January 2022